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2017 Maize Genetics Conference Registration:

How To Register:

To attend the meeting, you will need to register and pay the registration fee. The registration fee includes meals, abstract books, everyone's share of the meeting and poster room rental costs along with all the audio-visual and poster equipment, and other conference fees. The hotel reservation cost only covers lodging. The cost per person for the conference pass will be $750 for regular attendees (see full fee schedule below). Rooms are $135 per night/$405 for three conference nights for a double room (upgraded room locations or amenities have higher prices). Please make roommate arrangements before you reserve your hotel room and make the reservation with both guest names.

There are four steps to complete the registration process for the 2017 meeting:

Step 1Registration Follow the registration instructions on this page. Registration includes meals, abstract books, and some of the other meeting costs.
Step 2Hotel Reservation To make reservations for the conference hotel follow the the Hotel instructions on this page.
Step 3Abstract submission To submit a talk or poster abstract follow the instructions on this page. You must be registered for the conference to submit an abstract.
Step 4Financial Aid Please read about the eligibility requirements before applying for the award.

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Step 1
Registration Package:

Deadlines:

Full registration is due by January 22, 2017.

We strongly encourage you to register in advance of the meeting as pre-registration allows us to compile a list of attendees with their affiliations, pre-print nametags, and give meal guarantees.

Registration Package:

   

Alternatively, you may download a registration form and mail or FAX it with your registration payment. Note that we cannot accept credit cards via email.

Registration Package Fees:

Registration fees are as follows:

By January 22, 2017After January 22, 2017
Advance Registration (Academic, Government, and Industry participants) $750$950
Postdoc $650$750
Emeritus/Retired attendees $450$550
Student* $200$650

Information for all participants:

Previous attendees at the maize meeting should note that we have a different cost system in place this year. Previously you paid the hotel for your room and meals and paid MU conference services a registration fee to defray the costs of running the meeting. This year will be more like other conferences. You will pay MU conference services a registration fee which includes the cost of running the meeting and the meals while you will pay the hotel for the room. The Registration Fee includes conference meals from Thursday, March 9 dinner through Sunday, March 12 breakfast as well as refreshment breaks and conference services to cover the cost of running the meeting. All out of town attendees are expected to stay in the room block at the St Louis Union Station to keep conference costs down.

International Attendees:

Those international attendees who require letters of invitation to facilitate visa processing may contact the meeting Chair, Erich Grotewold.

To travel to this conference, you may need to obtain a non-immigrant visitor's (or other) visa, usually from a US embassy in your home country. Please determine specific requirements for your country. Relevant information may be found at US government web sites:

http://travel.state.gov/content/visas/en/business.html
http://travel.state.gov/content/visas/en/study-exchange.html

*Student Attendees:

Students requesting financial aid (see step 4 below) need to reserve a double occupancy room at the St Louis Union Station Hotel, register for the meeting, pay the $200 registration fee and fill in the financial aid form by Jan. 22, 2017. If the student is eligible for financial aid and fundraising efforts are as successful as in previous years, then the hotel room (half of double occupancy) will be paid for upon check out and up to half of the $200 student registration will be refunded after the conference, once attendance has been verified. The refund will go back to the credit card used to pay for registration. The hotel room will not be paid for if the student stays at a different hotel. Students who live in the St Louis area and prefer to stay at their own homes are not required to reserve a hotel room.

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Step 2
Hotel Reservation:

Please read the following instructions before you reserve your hotel room:
  1. Before proceeding to the reservation link, please make roommate arrangements if you plan to share a room. The meeting site does not have a fixed process to handle room sharing, the participant should find a roommate (Need help finding a roommate), and discuss the payment with each other. Please find a roommate in advance and make the reservation with both guest names.
  2. The front desk can only check you in if they received a whole room deposit. If you have a roommate and you arrive at the hotel at the same time, each person will pay one-half the room deposit and check-in at the front desk of hotel. If a participant arrives at the hotel first, and wants to check-in first, the guest will have to pay the whole room deposit (the balance will be returned at check out), and each guest will pay for half of the room charge when they check-out.
  3. Student attendees who wish to cancel a reservation must do so before March 1st, 2017 for a full refund, otherwise they will be charged a room rate of one night. All other attendees must give the hotel a 24-hour cancellation notice to receive a full refund.
  4. Please be aware that because of the size of the hotel rooms, if you select either a triple or quad occupancy for the hotel room, it is likely that roommates will need to share a bed.
All the participants need to make hotel reservations using the following link:

   


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Step 3
Abstract Submission:

All abstracts must be submitted electronically by January 22, 2017. Use the link below to begin the process of submitting your abstract. Please indicate on the abstract form whether you wish to present a talk or a poster. Abstracts are limited to 300 words. Time constraints on the meeting may mean that some authors who request oral presentations will be asked to present their data in poster format instead. Abstracts should be submitted under one of the seven research topic categories listed on this abstract submission page and meeting website, based on which the submitter believes is most appropriate. Session topics will be determined (by the MGCSC) based on the abstracts selected for talks, but will likely be similar to the listed categories.

   


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Step 4
Financial Aid:

There are two types of financial aid for the 59th Annual Maize Genetics Conference:

MaGNET Awards:

The MaGNET Awards program will provide competitive support for attendance at the Conference, for members of underrepresented groups, as well as for faculty mentors accompanying eligible students.
   

Student Registration/Financial Aid:

The application deadline will be January 22, 2017.

The steering committee is soliciting federal grants and industry donations to help defray meeting costs for graduate students and for those undergraduates who are the first and presenting author of a poster or talk. When making your hotel room reservation, please select double occupancy. If the student is eligible for financial aid and fundraising efforts are as successful as in previous years, then the hotel room (half of double occupancy) will be paid for upon check out and up to half of the $200 student registration will be refunded after the conference, once attendance has been verified. The refund will go back to the credit card used to pay for registration. To apply, a student must:
  1. Make reservations at the Union Station (credit card will not be charged until checkout).
  2. Register for the conference using the online meeting registration form; be sure to indicate your student status and include the requested additional information about your advisor, etc.
Students are actively encouraged to apply for travel awards within their graduate program, college or university. If you have concerns about student financial aid or need information to assist in any local grant application, please do not hesitate to contact the conference chair, Erich Grotewold, at grotewold.1@osu.edu.

NO applications for student support received after January 22, 2017 will be considered. Please act promptly to assure that your application is received before this deadline.

  
Donate     
Click here to donate to an endowment? that will provide financial assistance to students attending the meeting.

Important Dates
Conference Date
Start Date 9 Mar 2017
End Date 12 Mar 2017

Deadlines Date
MaGNET 25 Jan 2017
Abstract Submission 22 Jan 2017
Registration Site 22 Jan 2017
Financial Aid 22 Jan 2017
Hotel Check availability
Late-Poster Submission 27 Jan 2017
Workshop Registration 24 Feb 2017


News & Information
Dec 1: 2017 Maize Meeting website is live.

Workshops

Six pre-conference Workshops are being offered before the Maize Meeting on Thursday, March 9, 2017.

Meeting Organizers
View the full Steering Committee